|Senior Administrative Assistant (SC6)|
|Expire date Friday, 28 June 2013|
|Duration||6 months with a possibility of extension|
|Terms of Reference||
Supervision received: Senior Administrative Assistant will be directly supervised by the Finance and Administration Officer and under the general supervision of the Deputy Country Director.
Accountabilities: Within delegated authority, the Senior Administrative Assistant will be responsible for the following duties:
Well organised, reports and/or records, put together independently with only general guidance. Well organized work with accurate information and databases; efficiently supervised team of support staff or work unit. Demonstrated proficiency in all aspects of the work where actions may impact other organizational units. Assigned work is analyzed using extensive knowledge and experience and recommendations are provided to the manager or supervisor regarding the delivery of specialized processes.
Critical Success Factors:
Ability to extract, interpret, analyse and format data and to resolve operational problems. Ability to work with minimum of supervision; to supervise and train support staff; and to work effectively with people of different national and cultural backgrounds. Ability to work with accuracy under time constraints and pressure; to deal patiently and tactfully with staff members and other clients and to have a high sense of confidentiality, initiative and good judgment.
Secondary school education. Training in administrative field supplemented by commercial or related courses is desirable.
At least five years of progressively responsible work experience, including at least three years in administrative services.
Demonstrate an ability to use Microsoft word, Excel, and other standard software packages and systems related to administration management. Be able to demonstrate knowledge of standard administration policies and procedures used by international organisations. Knowledge of working with administrative procedures in emergency settings is desirable. General knowledge of UN system policies, rules, regulations and procedures governing human resources administration is an asset. Work experience in large UN/international organizations is also an advantage.
Fluency in English and Russian, knowledge of Kyrgyz is an asset.
All interested candidates must send their P.11, CV, a cover letter in English and at least 3 references with indication of position title to firstname.lastname@example.org by 17:00, 28 June 2013. Applications without P.11 form will not be considered. Only suitable candidates will be invited for interview. Qualified female applicants are encouraged to apply.
|Download Form||p.11.en.zip (Size: 79 Kb)|
|Supporting Documents||TOR_Senior Administrative Assistant_SC6.doc (Size: 64 Kb)|
|Created Friday, 14 June 2013|