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OHCHR/20070803 - Administrative Assistant

Ref.No: OHCHR/20070803
Agency: OHCHR
Duration: 6 months
Expire: August 03, 2007
Terms of Reference:

Under the overall supervision of the Chief of the Capacity Building and Field Operations Branch and the direct supervision of the OHCHR Regional Representative for Central Asia and the Coordinator of the Europe, North America and Central Asia Unit, as well as in coordination with the OHCHR Desk Officer(s) in Geneva, the incumbent will perform all administrative and secretarial activities necessary for the support of the Regional Representative’s work and the implementation of the OHCHR Regional Project for Central Asia (REC/06/HC/03), including the following:

  • Organize and coordinate administrative arrangements for meetings, seminars, conferences, workshops, round tables and forums of exchanges, including interpretation, some involving high-ranking officials;

  • Assist in the preparation of documentation including translation;

  • Organize missions of the Regional Representative within the country and the region, to OHCHR headquarters and other official travel as required;

  • Prepare travel arrangements, and liaise logistically with the Administrative Assistant(s) and the National Programme Officer(s) in the other countries participating to the OHCHR Regional Project, the OHCHR Desk Officers in Geneva, partners involved in the project, and others, as necessary;

  • Assist in the fulfilment of budget and financial issues, such as financial tables and reports, on a day-to-day basis;

  • Perform routine general administrative functions, including faxing and copying;

  • Assist with telephone and written communications, including the drafting of routine correspondence, related to the activities of the Regional Representative;

  • Maintain up-to-date files (both paper and electronically);

  • Perform other related duties and office matters as required.


Education and experience: University degree in Public Administration, Business Administration, Law or relevant field. At least three years of practical work experience in international organizations (preferably within the UN).

Knowledge and skills: Good communications and drafting skills. Ability to operate computer and office equipment. Good knowledge of MS Word, Excel or equivalent software. Ability to work independently as well as in a team. Excellent organizational skills.

Language: Fluency in written and oral English and Russian. Knowledge of written and oral Kyrgyz would be an asset.

Contact information:

Interested candidates are required to submit English version of their P11 form, a cover letter referring to the requirements of the position, and 2 recommendation letters not later than 17:30, 3 August 2007 to the UN House (160 Chui avenue., Bishkek, 720040, Kyrgyzstan) or to

Applications without P.11 form will not be considered.

Only appropriate candidates will be invited for the written test and interview.

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