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UNDP/20070817 - Human Resources Assistant

Ref.No: UNDP/20070817
Agency: UNDP
Duration: n/a
Expire: August 17, 2007
Terms of Reference:

Under the guidance and supervision of the Operations Manager and direct supervisor, the HR Assistant provides HR services ensuring high quality, accuracy and consistency of work. The HR Assistant promotes a client-oriented and consistent with rules and regulations approach in the Unit.

The HR Assistant works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff to exchange information and ensure consistent service delivery.

Functions / Key Results Expected
  1. Ensures implementation of HR strategies focusing on achievement of the following results:

    • Full compliance of HR processes and records with UN/UNDP rules, regulations, policies and strategies.

    • Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management.

  2. Implements HR services focusing on achievement of the following results:

    • Preparation of draft job descriptions, vacancy announcements, compiling matrixes, performing functions of Secretary in interview panels.

    • Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas. Preparation of contracts (100/300 SSAs, SCs).

    • Tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas.

    • Maintenance of the CO staffing table.

    • Collection of background information for submissions to the Local Appointment and Promotion Board (LAPB).

    • Update of the CO rosters.

    • Maintenance of proper filing system for HR records and documents.

    • Provision of information for cost-recovery bills in Atlas for HR services provided by UNDP to other Agencies.

  3. Ensures proper staff performance management and career development focusing on achievement of the following results:

    • Provision of background information to CRG.

    • Provision of background information for drafting Whole Office Learning plan and individual learning plans.

  4. Ensures conduct of UN-related surveys focusing on achievement of the following results:

    • Collection of information for comprehensive and interim local salary, participation in the work of LSSC, hardship and place-to-place surveys.

  5. Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

    • Participation in the trainings for the operations/projects staff on HR.

    • Contribution to knowledge networks and communities of practice.

Impact of Results

The key results have an impact on the execution of the CO HR services in terms of quality and accuracy of work completed. Accurate data entry and presentation of financial information and client-oriented approach enhances UNDP capability in the HR management.

Competencies and Critical Success Factors
Corporate Competencies:
  • Demonstrates commitment to UNDP’s mission, vision and values.

  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

Functional Competencies:
Knowledge Management and Learning
  • Shares knowledge and experience

  • Encourages office staff to share knowledge and contribute to UNDP Practice Areas

  • Develops basic knowledge of one or two Practice Areas

  • Promotes a learning environment in the office

  • Provides helpful feedback and advice to others in the office

  • Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness
  • Ability to perform a variety of standard tasks related HR management, including screening, collecting and preparation of documentation, data input, creation of position, transactions tracking, filing, provision of information

  • Strong IT skills

  • Ability to provide input to business processes re-engineering, implementation of new system

Leadership and Self-Management
  • Focuses on result for the client

  • Consistently approaches work with energy and a positive, constructive attitude

  • Demonstrates strong oral and written communication skills

  • Remains calm, in control and good humored even under pressure

  • Demonstrates openness to change and ability to manage complexities

  • Responds positively to critical feedback and differing points of view

  • Solicits feedback from staff about the impact of his/her own behavior


BA or University Degree in Business or Public Administration, economics, management and/or relevant discipline with specialized training in human resources.

3 to 5 years of progressively responsible administrative and/or HR experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.

Excellent communication and writing skills, excellent knowledge of English and Russian for daily communications and correspondence; knowledge of Kyrgyz is an asset.

Contact information:

Interested candidates are required to submit English version of their P11 form, a cover letter referring to the requirements of the position, and recommendations not later then 17:30, 17 August 2007 to the UNDP office in Bishkek (160 Chui avenue., Bishkek, 720040, Kyrgyzstan).

Applications without P.11 form will not be considered.

Only appropriate candidates will be invited for the written test and interview.

     Millennium Development Goals Progress Report - 2003

     Common Country Assessment - 2003

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